How to Host a Corporate BBQ in 5 Easy Steps

Organizing a corporate BBQ is a fantastic way to foster team spirit, network, and relax with colleagues in a casual setting. Hosting such an event might seem daunting, but with the right planning, it can be a breeze. Here’s a step-by-step guide on how to host a memorable corporate BBQ at Garage B, a top-notch corporate event venue.

Step 1: Decide Who’s Invited

The first step in planning your corporate BBQ is determining the guest list. Consider the size of your company and the nature of the event. Is it a small gathering for a specific department, or are you inviting the entire company? Don’t forget to include significant others and families if you want to create a more inclusive atmosphere. 

Sending out invitations early is crucial. Digital invites via email or platforms like Evite can streamline the process and allow for easy tracking of RSVPs. Make sure to provide all necessary details, such as date, time, and location, and request RSVPs by a specific date to help with planning.

Step 2:  Choose The Date and Time

Choosing the right date and time is critical for the success of your corporate BBQ. Aim for a date that doesn’t clash with major holidays or busy times in your industry.  Consider the time of day as well. An afternoon BBQ might be perfect for families and provide ample daylight for games and activities. Evening events can be more relaxed and offer a cooler atmosphere, especially during hot summer months – and don’t forget to consider hosting your corporate event on a weeknight!  Whatever you choose, ensure the timing aligns with the availability of your key attendees. 

Corporate event at Garage B, a Boston corporate event venue.

Step 3: Secure The Right Corporate Event Venue

Selecting the right venue is pivotal. Garage B offers an excellent corporate event venue that combines modern amenities with a relaxed, open-air environment perfect for a BBQ. The venue’s spacious, blank-slate layout can accommodate large groups, and the picturesque indoor / outdoor setting provides a great backdrop for the event.

Consider logistics like parking and accessibility for your guests. Make sure you understand restrictions regarding using BBQ grills onsite. Additionally, think about weather contingencies – a covered area or tents can be a lifesaver in case of unexpected rain.  Garage B’s four working garage doors make it easy to move the party inside, should inclement weather decide to show unannounced!

wood-fired pizza at Garage B, a Boston corporate event venue
Corporate event at Garage B, a Boston corporate event venue

Step 4:  Food, Food, Food!

No BBQ is complete without delicious food. Plan a menu that caters to diverse tastes and dietary requirements. Traditional BBQ staples like burgers, hot dogs, and ribs are always crowd-pleasers. Don’t forget to include vegetarian and vegan options, such as veggie burgers, grilled vegetables, and salads.

Garage B’s preferred vendors can offer a variety of options that suit your needs and budget. Make sure to have a variety of sides and desserts to complement the main dishes. Beverages are also essential – offer a range of non-alcoholic options, and if you plan to serve alcohol, ensure you have the proper permits and a responsible serving plan in place.

Corporate event at Garage B, a Boston corporate event venue.

Step 5: Let the Games Begin!

Entertainment is a key component of a successful corporate BBQ. Plan activities that encourage interaction and team-building. Classic BBQ games like cornhole, horseshoes, and other lawn games are always a hit. Consider organizing a friendly sports tournament, like volleyball or softball, to get everyone involved.

For those who prefer more relaxed activities, set up areas with board games, cards, or a photo booth. Music is another essential element – create a playlist that suits the mood of your event, or hire a DJ or live band to provide entertainment. 

Finally, think about incorporating some team-building exercises or competitions with small prizes. These activities can enhance camaraderie and make the event more memorable.

Bonus Pro Tip: Know – and Remember – Your Why

A corporate BBQ is an excellent way to foster team building, boost morale, and create a relaxed atmosphere for networking and socializing outside the office environment. Choosing the right corporate event venue is crucial for the success of your BBQ. 

An ideal venue, like Garage B, offers not only a celebratory setting, but also the necessary amenities to host a seamless and enjoyable event. Unlike traditional indoor events, a BBQ provides a casual outdoor setting that encourages open communication and camaraderie among employees. This informal environment can help break down hierarchical barriers, allowing colleagues to interact on a more personal level.

Additionally, a corporate BBQ can serve as a reward for hard work, a celebration of company milestones, or a way to welcome new team members. The relaxed nature of a BBQ provides an excellent opportunity for team-building activities and games, further enhancing the sense of community and teamwork.

By hosting your event at a well-equipped corporate event venue, you can ensure that all logistical aspects, from seating to catering, are professionally managed, allowing you to focus on enjoying the event and fostering positive relationships within your team. Overall, a corporate BBQ at a premier corporate event venue like Garage B can significantly contribute to a positive company culture, increased employee satisfaction, and stronger team bonds.

By following these five easy steps – planning your guest list, choosing the perfect date and time, selecting an ideal venue, organizing delicious food, and planning engaging entertainment – you’ll create an event that everyone will remember fondly. So fire up the grill, gather your colleagues, and enjoy a fantastic corporate BBQ! Contact us today to schedule a tour!